HRHarbourside RFC
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Board

Committee Meeting — September

Wed 2 Sep 2026 · 7:00pm · Committee

  1. Coming up›
  2. Live›
  3. To be marked done›
  4. Done

Get the agenda ready and review what's still open from last time. When everyone's on, start the meeting.

Final action

Agree the date of the next meeting

Every meeting ends here. Setting it rolls the open actions forward and invites the same group.

Connect your Google to send the invite — the meeting still gets created either way.

Goals for the 2026/27 season

Manage →
  • Grow to 60 registered members42 / 60 members · 70%
  • Collect 90% of autumn dues78 / 90 % · 87%
  • Finish top three in D2
  • Run four recruitment taster sessions1 / 4 sessions · 25%

From last meeting (3 still open of 5)

  • Chase outstanding dues from the nine unpaid members · Maria Lopez, due 12 Aug
  • Post the taster-session dates on Instagram + Facebook · Sam Whitfield, due 14 Aug
  • Book a venue for the quiz night · Chris Bell, due 19 Aug
  • Confirm the kit order with the supplier · Chris Belldone
  • Circulate the confirmed fixture list to all members · Chris Belldone

Agenda

Things to talk about.

Mid-season membership review
Chris Bell
Quiz night — final numbers + budget
Chris Bell

Updates

Things to share ahead of the call — they may still get talked about.

Nothing shared yet.

These go into the minutes whether or not they get read out.

Who’s invited

Connect your Google above to send the invite.

Guests (non-admins)

Invite people who aren’t club admins — a fundraiser committee, a working group. Each gets a link to this meeting only.

new
Each new guest gets an email with a link to just this meeting — agenda, minutes, actions and the next date. No account needed.
Board

Run the meeting

Starting freezes the club’s numbers as they are right now, opens the call and sends the ClubMan bot in to take the minutes. You check everything before it counts. The room goes dark while the call is on.

Connect Google Calendar first if you want a Meet link created automatically.

Where the club is

Live — frozen when you start the meeting
27
Players engaged
—
Avg at practice
25
Avg available for matches
4
Active players owing dues

Paste a transcript

The ClubMan bot not on the call, or you recorded it yourself (Granola, Otter, notes)? Paste it here and it’ll write up the minutes and actions exactly the same, then hand it to you to check.